Anti-Money-Laundering Policy
Encoin Limited (trading as Oppi Wallet Exchange) - Comprehensive AML/CTF compliance framework
Document Control
| Item | Detail |
|---|---|
| Version | 1.0 |
| Effective Date | 25/06/2025 |
| Approved By | Board of Directors, Encoin Limited |
| Responsible Officer | Money Laundering Reporting Officer (MLRO) |
| Next Review Due | 25/06/2026 (annual or upon regulatory change, whichever is sooner) |
Disclaimer: This policy is drafted for internal use by Encoin Limited. It aligns with global best-practice (e.g., FATF Recommendations, EU 6AMLD, FinCEN, and examples set by leading exchanges such as Binance and Bybit) but must be localised to any specific licence conditions in each jurisdiction where the company operates.
1. Purpose
Encoin Limited ("the Company"), operating the Oppi Wallet virtual-asset trading platform ("the Exchange"), is committed to the highest standards of Anti-Money-Laundering (AML) and Counter-Terrorist-Financing (CTF). This policy sets out the principles, controls and procedures designed to detect, deter and report money-laundering, terrorist-financing and related financial crime.
2. Scope
This policy applies to:
- All products and services listed on the Oppi Wallet platform, including spot trading, P2P marketplace, staking, and custody;
- All customers, counterparties and business relationships (corporate and retail);
- All employees, contractors, officers and directors of Encoin Limited worldwide;
- All group entities, branches and agents providing services on behalf of Encoin Limited.
3. Legal & Regulatory Framework
The Company adheres to, and incorporates into its control framework, the following (non-exhaustive) laws, regulations and standards:
- Financial Action Task Force (FATF) Recommendations, incl. Rec. 15 (VASPs) & Rec. 16 (Travel Rule);
- EU Sixth Anti-Money-Laundering Directive (6AMLD);
- US Bank Secrecy Act (BSA) & FinCEN MSB rules (where applicable);
- ISO/IEC 27001 & 17025 standards (as referenced in third-party audits);
- Any local VASP, EMI or MSB licensing conditions in jurisdictions where the Exchange is registered or markets services;
- UN, EU, OFAC, HM Treasury and other applicable sanctions regimes.
The Board mandates compliance with the strictest of competing requirements in cases of conflict ("highest-standard principle").
4. Governance & Responsibility
| Role | Key AML Responsibilities |
|---|---|
| Board of Directors | Ultimate accountability; approves AML policy and risk appetite; ensures adequate resources. |
| MLRO (Money Laundering Reporting Officer) | Day-to-day oversight; files Suspicious Activity Reports (SAR/STR); liaises with regulators and law-enforcement. |
| Chief Compliance Officer (CCO) | Maintains compliance framework; chairs AML Risk Committee; escalates material issues to the Board. |
| AML Risk Committee | Quarterly review of risk assessment, metrics and escalations. Members: MLRO (chair), CCO, CTO, Chief Risk Officer. |
| Business Units & Support Functions | Implement controls, conduct KYC/KYB, monitor transactions, complete training, escalate red flags. |
A designated Deputy MLRO assumes responsibilities when the MLRO is unavailable.
5. Risk-Based Approach (RBA) & Enterprise Wide Risk Assessment (EWRA)
The Company conducts an EWRA at least annually, following FATF guidance. Risk factors include:
- Customer Risk – retail vs. corporate; geography; PEP status; source of funds
- Product/Service Risk – P2P trading and withdrawals are higher-risk than internal transfers
- Geographic Risk – high-risk and sanctioned jurisdictions
- Delivery Channel Risk – non-face-to-face onboarding, third-party payment rails, APIs
- Transactional Risk – size, volume, velocity and pattern anomalies
Risk scores drive the intensity of CDD, monitoring and Board reporting.
6. Customer Due Diligence (CDD)
6.1 Customer Identification Programme (CIP)
All customers must create an account and successfully complete Level 1 KYC before they can: (i) deposit fiat or crypto; (ii) execute a trade; or (iii) withdraw any funds.
Accepted identity evidence:
- Government-issued photo ID (passport, national ID card, driving licence);
- Real-time facial liveness test (biometric match ≥ 0.85 confidence);
- Address verification via utility bill/bank statement ≤ 3 months old.
6.2 KYC Tiers (mirrors Binance and Bybit public tiers)
| Tier | Daily Fiat/Token Limits | Documents & Checks | Screening |
|---|---|---|---|
| Tier 0 (View-Only) | Nil | Email verification | Sanctions & PEP hot-list |
| Tier 1 (Standard) | ≤ 10,000 USD eq. withdrawal | Photo ID, selfie, address proof | Full PEP & sanctions screening; automated risk scoring |
| Tier 2 (Enhanced) | > 10,000 USD eq. or monthly ≥ 100,000 USD | Tier 1 + proof of funds, source-of-wealth questionnaire, video call | Manual review by Compliance; adverse-media checks |
| Tier 3 (Institutional/Corporate) | Custom | KYB documents, UBO registry, licence, board resolution | Continuous monitoring; annual refresh |
6.3 Enhanced Due Diligence (EDD)
EDD is mandatory for: (i) PEPs; (ii) customers from high-risk countries; (iii) complex structures; (iv) unusual behaviour.
6.4 Ongoing CDD
Customer profiles are refreshed every 12 months (retail) or 12–18 months (corporate), or sooner if a trigger event occurs.
7. Transaction Monitoring & Surveillance
- Automated rule-based and machine-learning models analyse 100% of transactions in real time.
- Risk indicators include: rapid layering; structuring; anomalous mixing activity; destination wallets linked to darknet markets.
- Alerts are triaged within 24 hours; material alerts escalated to MLRO within 72 hours.
- Freeze/hold function allows the MLRO to suspend withdrawals pending investigation (consistent with Binance's P2P policy and Bybit's Card T&Cs).
8. Sanctions & Politically Exposed Person (PEP) Screening
- All customers and counterparties are screened at onboarding and daily thereafter against OFAC, EU, UN and any local sanctions lists.
- PEP screening uses multiple global datasets; family members and close associates are captured.
- Matches trigger immediate account suspension and EDD.
9. Suspicious Activity Reporting
- Internal suspicion → escalation to MLRO via secure case-management system.
- MLRO files Suspicious Activity Report (SAR) or Suspicious Transaction Report (STR) to the relevant Financial Intelligence Unit (FIU) within statutory deadlines (≤ 24 hours for urgent matters).
- Tipping-off prohibition is strictly enforced.
10. Record-Keeping & Data Protection
- KYC records – minimum retention of 5 years after account closure;
- Transaction data – 10 years (aligning with Bybit's retention statement);
- Data is stored in encrypted form (AES-256) in ISO 27001-certified data centres within approved jurisdictions;
- GDPR & CCPA rights are honoured unless conflicting with AML retention requirements.
11. Travel Rule Compliance
The Exchange has implemented a Travel Rule solution (VASP-to-VASP secure messaging) that transmits originator and beneficiary data for transfers ≥ 1,000 USD in line with FATF Rec. 16.
12. Prohibited & Restricted Jurisdictions
Transactions are prohibited for residents or IPs originating from: Cuba, Iran, North Korea, Syria, Crimea, Donetsk & Luhansk regions, and any other territory subject to comprehensive sanctions.
Restricted(EDD) Countries follow FATF High-Risk & Other Monitored Jurisdictions list.
13. Employee AML Training
- Induction – all new hires complete AML & sanctions e-learning within 10 working days;
- Annual refresher – mandatory for all staff; MLRO maintains attendance records;
- Specialist training – additional modules for Compliance, Customer Support, Engineering.
14. Independent Audit & Assurance
An external, ISO/IEC 17025-accredited firm audits the AML framework annually. Findings are reported to the Board and remediation tracked in a central register.
15. Co-operation with Law-Enforcement & Regulators
The Company maintains a dedicated Law-Enforcement Request Portal. Response times: within 7 calendar days for standard requests, and 24 hours for urgent cases involving imminent risk (mirroring Binance's LERS). All requests are logged and retained for 10 years.
16. Technology & Information Security Controls
- Multi-factor authentication (MFA) enforced for all employees;
- Role-based access controls (RBAC);
- End-to-end encryption for data in transit;
- Regular penetration testing and vulnerability scanning;
- Disaster-recovery RTO ≤ 1 hour, RPO ≤ 15 minutes.
17. Monitoring, Review & Updates
The MLRO ensures this policy is reviewed at least annually or following:
- Changes in relevant legislation or FATF guidance;
- Significant new product launches;
- Material findings from internal or external audits.
All amendments require Board approval and immediate staff notification.
18. Appendix A – Definitions
19. Appendix B – Abbreviations
| Term | Meaning |
|---|---|
| API | Application Programming Interface |
| FIU | Financial Intelligence Unit |
| RBAC | Role-Based Access Control |
| VASP | Virtual Asset Service Provider |
20. Appendix C – Key Contacts
| Function | |
|---|---|
| MLRO | [email protected] |
| Law-Enforcement Portal | [email protected] |
| Compliance Hotline | [email protected] |
Adopted by Resolution No. [125] of the Board of Directors on [25.06.2025]